> ## Documentation Index > Fetch the complete documentation index at: https://docs.hitaji360.com/llms.txt > Use this file to discover all available pages before exploring further. # General Ledger > The General Ledger is the complete, chronological record of every posted accounting line. The General Ledger is the complete, chronological record of every posted accounting line. Where the Trial Balance shows balances, the General Ledger shows the individual debits and credits that produced them. It's where you go to answer "what actually hit this account?" and to trace any figure back to the document that created it. You'll find this at: `/accounting/reports/general-ledger` > 📷 *Screenshot: General Ledger grouped by date, showing the filter row, group-by control, and the running balance column — to be added.* ## When to use it * To audit the activity on a single account over a period. * To find a specific voucher (invoice, bill, payment, journal) by its reference number. * To review everything that ran through the books for one customer, vendor, or employee. * To reconcile a balance: pick one account and read the opening balance, each movement, and the running balance down to the closing figure. ## How to run it Set a **From** and **To** date for the window, or pick a **period preset** (This Month, Last Month, This Quarter, Year to Date). The report refreshes automatically. ### Filters * **Account** — choose a single account to see only its lines (this is what unlocks the running balance and opening/closing summary — see below). Leave it on **All accounts** to see every account's postings. * **Reference** — free-text search on the voucher / source number to find a specific document. * **Compare** — attach a **Prior period** or **Prior year** comparative summary. * **Include opening** — include the opening-balance row at the start of the window (on by default). * **Group** — change how rows are organised (see below). Your filter choices are saved into the page address, so you can copy the link and share the exact view with a colleague. ### Grouping The **Group** control reorganises the same rows: * **By date** (default) — straight chronological list. * **No grouping** — chronological, ungrouped. * **By account** — collapsible sections per account, each with its own debit/credit subtotal. * **By party** — sections per customer/vendor/employee, with subtotals; lines with no linked party roll up under **Unlinked**. * **By voucher** — sections per source document, with subtotals; manual journals roll up under **Manual**. > 📷 *Screenshot: The Group segmented control with "By account" selected, showing collapsible subtotal sections — to be added.* ## Reading the columns | Column | Meaning | | ------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | **Date** | The posting date of the line. | | **Voucher #** | The reference number of the source document. | | **Voucher Type** | What produced the line — Invoice, Bill, Payment, Receipt, Journal Entry, Expense, Payroll, and so on. | | **Account Code / Account Name** | The account the line posted to. | | **Party** | The linked customer, vendor, or employee, if any. | | **Description** | The line narration. | | **Debit / Credit** | The amount, on its side. | | **Running Balance** | The account's balance after this line — **only meaningful when a single account is selected** (a running balance across many different accounts has no meaning, so it's shown only for single-account views). | ### The account summary (single account only) When you've filtered to **one account**, the report also surfaces an opening balance, the period's net activity, and a closing balance for that account — the same figures the Trial Balance would show for it, but with every line that built them laid out beneath. ## Paging through large ledgers The General Ledger can be very long, so it loads a page of rows at a time (up to 250 per page). Use **Previous** / **Next** to move through pages. The header shows how many rows match your filters in total. Changing any filter returns you to the first page. ## Drilling in Click through from a grouped row or an account to open the **Account Ledger** drawer, or follow a voucher to its source document. The Trial Balance and other statements also link *into* the General Ledger — clicking an amount there opens this report pre-filtered to that account and window. ## Exporting **Export** offers CSV, Excel (.xlsx), and PDF of the rows currently shown. The export carries Date, Voucher #, Voucher Type, Account Code, Account Name, Party, Description, Debit, Credit, and Running Balance. The PDF is laid out in landscape to fit all ten columns and includes your business name and the period in the header. > Tip: keyboard shortcuts — press **p** to jump to the period field, **g** to cycle the grouping, and **e** to export the current view as CSV. ## Tips and gotchas * **Running balance needs a single account.** If the Running Balance column looks blank or meaningless, you're viewing more than one account — pick one in the Account filter. * Export captures the **current page** of rows, not the entire matching set. For a complete dump of a huge ledger, use the server-side CSV export (see the [overview](/accounting/user/reports/overview)). * The ledger includes reversals so the audit trail is complete; the running balance accounts for them. * For a closed/locked period the figures come from the frozen snapshot taken at close. ## Related * [Reports overview](/accounting/user/reports/overview) * [Trial Balance](/accounting/user/reports/trial-balance) — the balances these lines roll up into * [Aged Receivables & Payables](/accounting/user/reports/aged-receivables-payables)