> ## Documentation Index > Fetch the complete documentation index at: https://docs.hitaji360.com/llms.txt > Use this file to discover all available pages before exploring further. # Communications permissions catalog > Every checkbox on the role editor for Notification Setup, Notifications, Messaging, and Chat, in plain English. When you edit a role under **Settings → Access → Roles & Permissions**, you see a list of modules, and each module has a row of checkboxes. This page covers the four module groups that control how your organisation sends notifications and how people talk to each other (and to the AI assistant): **Notification Setup**, **Notifications**, **Messaging**, and **Chat**. There are **10 modules and 50 checkboxes** across these four groups. Every module here follows the same five-checkbox pattern: **Add** (create new), **Edit** (change existing), **Delete** (remove), **View** (see it), **View All** (see everyone's, not just your own) — even where a module doesn't currently have a real feature behind every checkbox. Where that's the case, it's called out explicitly below rather than guessed at. **Where to manage this:** Settings → Access → Roles & Permissions. *** ## Notification Setup The connection settings for the two channels notifications go out on — SMS and email — before anyone can actually be reached. These are the provider accounts and credentials, not the act of sending itself (that's covered under Messaging, below). ### 1. SMS Providers The SMS gateway your organisation sends text messages through (e.g. Twilio) — the account credentials, sender details, and which provider is active. | Checkbox | What it does | | ------------ | ---------------------------------------------------------------------------------------------------------------- | | **Add** | Connect a new SMS gateway account. | | **Edit** | Update an existing gateway's credentials or settings. | | **Delete** | Remove a gateway connection. | | **View** | See the SMS gateways configured for your organisation. | | **View All** | Same as View — this is a single organisation-wide settings list, not something split into "mine vs. everyone's." | *** ### 2. SMTP Accounts The outgoing email server your organisation's emails are sent from — host, login credentials, and which account is the default. | Checkbox | What it does | | ------------ | ---------------------------------------------------------------------------------------------------------------- | | **Add** | Connect a new outgoing email account. | | **Edit** | Update an existing account's credentials or settings. | | **Delete** | Remove an email account connection. | | **View** | See the email accounts configured for your organisation. | | **View All** | Same as View — this is a single organisation-wide settings list, not something split into "mine vs. everyone's." | *** ## Notifications Everything to do with the in-app/push notification inbox: registering a device to receive them, the personal inbox itself, and an admin-facing view of what's been sent across the organisation. ### 1. Device Tokens The record of each phone or tablet registered to receive push notifications through the mobile app. | Checkbox | What it does | | ------------ | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | **Add** | Register a device to receive push notifications. In practice this happens automatically the moment someone logs into the mobile app, rather than being something a person does by hand. | | **Edit** | Keep a device's registration current — the periodic "still active" signal the app sends, or marking a device inactive when someone logs out. | | **Delete** | Remove a device's registration, either one device at a time or all of a user's devices at once — useful when troubleshooting push notifications that have stopped arriving. | | **View** | See which devices are registered. | | **View All** | Same as View — device registrations aren't split into a broader "everyone's devices" view beyond what View already shows. | *** ### 2. Notifications The personal notification inbox every user has — the alerts list that shows things like "your leave request was approved" or "a new invoice needs your approval." | Checkbox | What it does | | ------------ | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | **Add** | Send a notification to a chosen set of users — either directly, or as the mechanism other features use behind the scenes to alert people (for example, a workflow step notifying the next approver). | | **Edit** | Mark notifications as read, one at a time or all at once. | | **Delete** | No delete action currently exists for notifications — this checkbox is reserved but doesn't unlock anything yet. | | **View** | See your own notification inbox and how many notifications are unread. | | **View All** | Same as View for this module — there isn't a separate "see everyone's inbox" screen here. Seeing what's been sent *across* the organisation is what Notifications Admin (below) is for. | *** ### 3. Notifications Admin A reporting layer on top of the personal inbox above — browsing the history of notifications your organisation has sent, and how recipients responded to them. Not a separate way to send anything. | Checkbox | What it does | | ------------ | ---------------------------------------------------------------------------------------------------------------------------------------------------------- | | **Add** | No corresponding action currently exists — sending is handled by the Notifications module above, not this one. | | **Edit** | No corresponding action currently exists. | | **Delete** | No corresponding action currently exists. | | **View** | Browse the history of notifications your organisation has sent, along with delivery and read statistics for each — filtered to the ones you sent yourself. | | **View All** | See that same history and statistics for notifications sent by anyone in your organisation, not just your own. | > **Note:** Only the two View checkboxes do anything for Notifications Admin today. Add, Edit, and Delete appear in the role editor but aren't wired to a feature yet. *** ## Messaging Sending an email or text message outright, using the accounts configured under Notification Setup. In practice, most email and SMS sending is triggered automatically by other features — password resets, invoices, workflow alerts — rather than composed by hand. ### 1. Emails Sending an email through your organisation's configured outgoing email account. | Checkbox | What it does | | ------------ | ---------------------------------------------------------------------------------------------------------------------------------------- | | **Add** | Send an email — directly, or via the templated version other features use to email people automatically (for example, a password reset). | | **Edit** | No corresponding action currently exists. | | **Delete** | No corresponding action currently exists. | | **View** | No corresponding action currently exists. | | **View All** | No corresponding action currently exists. | > **Note:** Emails is a send-only module today — there's no inbox or log inside the product to view, edit, or delete, so only Add does anything. *** ### 2. SMS Sending a text message through your organisation's configured SMS gateway. | Checkbox | What it does | | ------------ | ----------------------------------------- | | **Add** | Send a text message. | | **Edit** | No corresponding action currently exists. | | **Delete** | No corresponding action currently exists. | | **View** | No corresponding action currently exists. | | **View All** | No corresponding action currently exists. | > **Note:** Like Emails, SMS is a send-only module today — only Add does anything. *** ## Chat Real-time conversations between people, an AI assistant chat, and the files people share inside those conversations. ### 1. AI Chats Reserved for a conversational AI assistant chat feature. | Checkbox | What it does | | ------------ | ------------------------------------------------------------------------------------- | | **Add** | Start a new conversation with the AI assistant. | | **Edit** | Update an existing AI conversation (for example, its title). | | **Delete** | Delete an AI conversation from your history. | | **View** | See your AI chat history. | | **View All** | Same as View — AI conversations are private to each user, with no broader admin view. | > **Note:** As of this writing, the AI assistant that's actually live in the product — Hitaji Brain, which can answer questions about your data and take actions on your behalf — sits behind its own separate permission, not this one. AI Chats doesn't have a confirmed screen wired up to it in the current app; treat these checkboxes as reserved for a future or renamed feature rather than something currently in use. *** ### 2. Chat Files Files attached to chat messages — images, documents, and other attachments shared inside a conversation. | Checkbox | What it does | | ------------ | --------------------------------------------------------------------------------------------------- | | **Add** | Attach a file to a chat message. | | **Edit** | No corresponding action currently exists. | | **Delete** | Remove a file you shared. | | **View** | View or download files shared in your conversations. | | **View All** | Same as View — file visibility follows conversation membership, not a separate, broader admin view. | *** ### 3. User Messages The real-time chat feature itself — direct messages and group conversations, plus the contacts, invitations, calls, scheduled messages, and reminders that live alongside it. | Checkbox | What it does | | ------------ | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | **Add** | Start a new conversation, send a message, invite someone to chat, or add participants to a group. | | **Edit** | Edit a message you've sent, rename or update a conversation, or edit a scheduled message/reminder. | | **Delete** | Delete a message, leave or delete a conversation, or cancel a scheduled message. | | **View** | See your conversations, messages, contacts, and call history. | | **View All** | Not meaningfully different from View in the current product — conversations are only ever visible to the people in them, so there's no admin capability to browse everyone's private chats. | *** ## Related * [SACCO roles & permissions catalog](/sacco/user/settings/roles-and-permissions) — the equivalent catalog for Sacco360, and the format this page follows.