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Payment terms tell Hitaji when an invoice or bill is due — and, when you want it, how to split the total into several instalments with their own due dates. Instead of typing a due date on every document, you set up a term once (for example, “Net 30” or “50% on order, 50% in 30 days”) and pick it when you raise the document. Hitaji then computes the due dates and instalment amounts for you. You’ll find this at: /settings/erp/finance/payment-terms — in the left navigation under Settings → ERP / Finance → Payment Terms. (The older link /accounting/settings/payment-terms redirects here.)
📷 Screenshot: Payment Terms settings page listing each term with its instalment rows — to be added.

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Multi-business note

Payment terms are stored per business. Each business keeps its own catalog of terms and its own default term. Switch the active business with the business switcher before adding or editing terms.

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What a payment term contains

A payment term is a small set of rows. Each row is one instalment and specifies:
  • Due days after invoice — how many days after the document’s issue date this portion becomes due.
  • Portion percent — what share of the grand total this instalment represents. All rows must add up to exactly 100%.
  • Discount percent (optional) — an early-payment discount for this instalment.
  • Discount days after (optional) — how many days after issue the early-payment discount remains valid.
A simple “Net 30” term is a single row: 100% due 30 days after invoice. A split term might be two rows: 50% due in 0 days, 50% due in 30 days.
The 100% rule. When you save a term, Hitaji checks that the portion percentages of all rows sum to 100 (within a tiny rounding tolerance). If they don’t, the save is rejected — e.g. “PaymentTerm rows portionPercent must sum to 100, got 90”.

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Creating a payment term

  1. Go to Settings → ERP / Finance → Payment Terms (/settings/erp/finance/payment-terms).
  2. Click Add Payment Term.
  3. Give it a name, add one or more instalment rows, and (optionally) mark it as the default.
  4. Save.
📷 Screenshot: Create-payment-term form with the instalment rows table and the “Set as default” toggle — to be added.

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Fields

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How terms turn into due dates and instalments

When you choose a payment term on an invoice or bill and the document is submitted, Hitaji expands the term into a payment schedule — one schedule row per instalment. For each instalment it calculates:
  • Due date = the document’s issue date plus the row’s due days after invoice.
  • Amount = the grand total × the row’s portion percent, rounded to two decimals.
  • Discount deadline (if a discount is configured) = issue date plus discount days after.
Each schedule row then tracks its own paid and outstanding amounts. As payments come in, Hitaji applies them against the schedule rows in order — filling the earliest instalment first, then the next — so you can always see which instalment is settled and which is still owed.
Worked example. A 2,000,000 invoice issued 1 June with a “50% now / 50% in 30 days” term produces two schedule rows: 1,000,000 due 1 June, and 1,000,000 due 1 July. A 1,200,000 receipt clears the first row fully (1,000,000) and applies the remaining 200,000 to the second, leaving 800,000 outstanding on the July instalment.
This instalment schedule is what powers due-date tracking, ageing, and overdue reminders for the document.

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Editing a payment term

Open a term and change its name, description, rows, or default flag. If you edit the rows, they must still total 100%, and the name must remain unique within the business. Changing a term affects documents created afterwards; schedules already generated on existing documents are not retroactively rewritten.

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Deleting a payment term

A payment term is soft-deleted. You cannot delete a term that is still in use — if any invoice or bill references it, Hitaji blocks the deletion with a count, e.g. “PaymentTerm ‘Net 30’ is referenced by 8 invoice(s)/bill(s) and cannot be deleted”. Remove the term from those documents (or simply stop using it) before deleting.

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A note on “Terms & conditions templates”

Payment terms (this page) are about due dates and instalments. They are distinct from terms-and-conditions templates — the blocks of legal/footer text you print at the bottom of a quotation or invoice. Those template texts are managed separately and are not the same thing as the due-date terms described here.

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Access & permissions

  • Viewing payment terms requires the accounting:read scope.
  • Creating, editing and deleting payment terms requires accounting:admin or accounting:config.