Skip to main content
Workspace settings hold the small set of per-book defaults that the accounting module reads when it has to choose an account on your behalf — today that is the default payable account for expense claims. Setting it once means your team never has to pick the right liability account every time an expense claim is approved.
These settings are per accounting book. Each business in Hitaji 360 has its own book, so a value you set here applies only to the business you are currently working in. Switch businesses (top-of-screen business switcher) and you are editing a different book.
You’ll find this at: Settings → ERP → Finance → General (route /settings/erp/finance/general), in the Expense Claim Types card under Default Payable Account.
📷 Screenshot: Finance → General settings page, with the Expense Claim Types card and the Default Payable Account selector highlighted — to be added.

​
What this setting does

When an employee’s expense claim is approved, the system posts a journal entry that records the amount you now owe the employee. The credit side of that entry needs a payable (liability) account. The Default Payable Account is the account used for that credit when the claim itself doesn’t name a more specific one. Leaving it blank is allowed — the module falls back to its built-in expense-claim payable behaviour. Setting it lets you point all expense-claim liabilities at one account you choose (for example, a dedicated “Staff reimbursements payable” account), which keeps your balance sheet tidy and your reconciliation simple.

​
Set or change the default payable account

  1. Open Settings → ERP → Finance → General.
  2. Confirm the business shown in the business switcher is the one you want to configure — this setting is per book.
  3. Find the Expense Claim Types card and the Default Payable Account selector.
  4. Pick the payable account you want every approved expense claim to credit.
  5. Save. You’ll see a “Default payable account saved” confirmation.
📷 Screenshot: Default Payable Account dropdown open, listing payable accounts from the chart of accounts — to be added.

​
To clear it

Open the selector and clear the choice (leave it blank), then save. Expense-claim postings revert to the module’s built-in default.

​
Who can change it

If you can open the page but the selector is read-only or saving fails with a permission error, you have view access but not the finance-configuration permission. Ask a finance administrator to grant accounting:config.

​
Behind the scenes (for reference)

  • The value is stored on the accounting book record for the current business, not on a separate settings table — so it travels with the book.
  • The API serving this setting is GET /api/accounting/workspace-settings?workspaceId=<book> (read) and PATCH /api/accounting/workspace-settings?workspaceId=<book> (change). You do not call these directly; the settings screen does.
  • Only the defaultExpenseClaimPayableAccountId field is exposed today. If no book exists for the business, the read returns an empty value and a change is a no-op.