Accounting
1. Accounting
The general permission for the accounting workspace’s setup and configuration screens — the ones that don’t have their own dedicated module further down this list. This covers things like setting up a bank loan, reconciling a bank statement, defining cost centers and tax codes, managing payment terms and quotations, running a petty-cash fund, setting up recurring transactions, importing an opening chart of accounts, and locking/closing a financial period at year-end. It’s also the permission behind the accounting audit trail.Note: Because this is the catch-all permission for the broader accounting workspace, it’s the widest-reaching of the twelve — several distinct features (bank loans, bank reconciliation, cost centers, tax codes, quotations, petty cash, period close) all share this one checkbox row rather than getting their own.
2. Accounting Chart of Accounts
The master list of financial categories — things like Cash, Sales Revenue, or Rent Expense — that every transaction ultimately gets sorted into. Every other accounting module (invoices, bills, expenses, journal entries) posts against accounts from this list.3. Accounting Bills
Money the business owes to its suppliers and vendors — what accountants call accounts payable.4. Accounting Budgets
Spending plans and limits set for a period, department, or cost center, used to track actual spend against what was planned.5. Accounting Categories
Tags used to classify and group transactions for reporting, separate from the chart of accounts.6. Accounting Contacts
The shared directory of customers, suppliers, and other parties used across invoices, bills, and payments.7. Accounting Debts
Money someone owes the business outside of a normal sale — for example, a loan the business made to someone, rather than an unpaid customer invoice. This module also shows the combined outstanding-receivables total across both regular sale invoices and these non-sale debts.8. Accounting Expenses
Expense claims — money an employee spent and is claiming back, or a cost being logged directly against the books.9. Accounting Invoices
Money customers owe the business — what accountants call accounts receivable.10. Accounting Journal Entries
Manual bookkeeping entries made directly against the accounts — used for corrections, adjustments, and transactions that don’t come through invoices, bills, expenses, or payments.11. Accounting Payments
Recording money actually received from customers or paid out to suppliers, and matching those payments against invoices and bills.12. Accounting Financial Reports
The financial-statement pages — trial balance, balance sheet, income statement, cash flow, general ledger, account ledger, and aged receivables/payables — plus saved report presets and scheduled email delivery of reports.Financial Operations
1. Fixed Assets
Equipment, vehicles, furniture, and other physical items the business owns and tracks over time (including depreciation). A fixed asset can also be created directly from a bill, so a large purchase gets tracked as an asset rather than a one-off expense.2. Work Advance
Note: Employee work-related cash advance requests — a different feature from Personal Finance’s salary advances and from payroll-deducted employee loans, despite the similar-sounding name.Money advanced to an employee up front to cover a work-related cost (e.g. travel or supplies), which then gets accounted for once spent.
3. Requisitions
Employee requests to purchase or acquire something, which go through an approval workflow before being fulfilled.Related
- Accounting overview
- SACCO roles & permissions catalog — the equivalent concept in the SACCO module, for comparison.