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A leave period is the window of time your leave entitlements run against — most often a single calendar or financial year, such as “2026 Leave Period” running 1 January to 31 December. It is the frame that gives meaning to phrases like “this year’s allocation” or “days carried forward at year-end”. In Hitaji 360 the leave period is a light record (a name, a start date, an end date, and a business), but it quietly anchors several other parts of the leave module: bulk allocations, where compensatory days are credited, and the cut-off for encashment calculations. This page covers creating a leave period, the one-active-period rule, and the places the period is used elsewhere. You’ll find this at: /settings/erp/people/leave — open the Leave Periods tab.
A leave period belongs to a specific business — it is always business-scoped. Each business runs its own periods, so confirm the business switcher before you create one.
📷 Screenshot: the Leave Periods tab with the list of periods and the “Add Period” button — to be added.

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What a leave period is

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Creating a leave period

On the Leave Periods tab, choose Add Period.
📷 Screenshot: the Add Period form — name, start date, end date — to be added.
The business is taken from your active business automatically — if no business is selected the form is disabled, so set the business switcher first. One active period at a time. A business may not have two active periods whose dates overlap — Hitaji refuses a new period that overlaps an existing active one, naming the period it clashes with. You can, however, have past (inactive) periods on record alongside the current one.

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How leave periods are used

The period is referenced quietly by several other features:
  • Allocations. When you allocate entitlements in bulk through the leave control panel, the allocation can be tied to a leave period, so the days are clearly “for 2026” and reporting can be sliced by period.
  • Compensatory leave. When comp-off is earned right at the boundary of a period, Hitaji credits the next active period — so work on the last day of one year earns leave in the next, rather than into a period about to close. (See Compensatory leave.)
  • Encashment. When you cash out leave, the period’s end date acts as the cut-off for deciding which ledger entries count toward the balance, and — for non-carry-forward leave types — for the reverse-of-expiry handling. If you don’t name a period on an encashment, Hitaji resolves the active period for the payroll date. (See Leave encashment.)

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Closing a period

Removing a period deactivates it (sets it inactive) rather than deleting it outright, so its history is kept. There is no edit-in-place — to change a period’s dates, deactivate it and create a new one. To roll into a new year, simply create the next period; the old one can be left inactive as a record.

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