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Once a candidate is worth a closer look, you schedule an interview. In Hitaji 360 an interview is more than a calendar entry: it holds the panel (the people doing the interviewing), the competencies they will score, each interviewer’s scorecard, and the decision that either advances the candidate towards an offer or ends their journey. The whole thing is built so a hiring manager can open one screen and see how every panelist rated the candidate, where they agreed, where they didn’t, and what the data suggests they should do. This page covers scheduling an interview, the panel and competencies, how interviewers submit scorecards, the interview’s statuses, and recording the final decision. You’ll find this at: /hr/recruitment/interviews (list & calendar), /hr/recruitment/interviews/:id (detail)
📷 Screenshot: Interviews list with the status stat cards and the Table / Calendar toggle — to be added.

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Before you start

  • Which business am I in? Interviews belong to the business selected in the switcher. The list and calendar only show interviews for the currently selected business, and one business cannot see another’s.
  • You schedule an interview against an applicant. Every interview is tied to a job applicant; you can’t schedule one in the abstract.
  • Each interview gets a reference number automatically (e.g. INT-2026-0001), shown as the ID on the list.

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The interview lifecycle (statuses)

You can cancel only an interview that is still Pending or Under Review. Once an interview is Cleared, Rejected, or Cancelled it is terminal — no more scorecards, no decision changes.

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Two ways to view interviews

A Table / Calendar toggle sits above the list:
  • Table — every interview with its ID, candidate, position, scheduled date and time, the panel (overlapping interviewer avatars), status, and average rating. Click any row to open the interview. A small cancel button appears on rows that are still Pending or Under Review.
  • Calendar — the same interviews laid out on a calendar by their scheduled date, colour-coded by status.
Above the views sit five clickable stat cards — Pending, Under Review, Cleared, Rejected, Cancelled — that filter the list by status. There’s also a search box (search by candidate name or designation) and an advanced status filter.

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Scheduling an interview

Choose Schedule Interview (needs hr-recruitment:write) from the interviews list, or Schedule from a candidate’s applicant detail page.
📷 Screenshot: Schedule Interview dialog — to be added.
The interview type is a head start, not a cage. Picking a type pulls in its default interviewers and competencies, but everything stays editable for this particular round — add a competency, drop an interviewer, whatever this interview needs.

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The interview detail page

Opening an interview gives you the control room for that round.
📷 Screenshot: Interview detail with the panel rail, scorecards, and decision panel — to be added.
At the top, a status pipeline shows where the interview sits (Pending → Under Review → Cleared, or a Rejected / Cancelled track). The header carries a Cancel interview button while the interview is still open.

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The panel & scorecards

Each interviewer on the panel gets a scorecard. The page shows a panel rail (who’s on the panel and who has submitted) and a Scorecards tab listing every submitted scorecard with that interviewer’s competency ratings and their recommendation. If you are on the panel and the interview is still open, you’ll see a banner cueing you to submit:
  • Before the interview day, the banner is informational — your scorecard “opens on” the scheduled date.
  • On or after the interview day, the banner turns into a prompt with a Submit scorecard button.
  • After you’ve submitted, the banner shows your score and recommendation with an Edit scorecard button.
The scorecard form (see Submitting feedback below) lets you rate each competency on a 1–5 star scale, choose Cleared or Rejected as your recommendation, and add free-text feedback.

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Skill analysis

The Skill analysis tab shows a competency consensus matrix: how the panel scored each competency on average and where they disagree. This is what turns several opinions into a defensible decision.

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Overview & summary

The Overview tab shows the interview type, designation, scheduled date and time, the expected average (the bar set on the interview type), and the actual average the panel gave. There’s an editable interview summary note — click it to type, then Save.

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Candidate & decision rail

On the right, a Candidate card links to the full applicant profile. Below it, a Decision panel summarises the panel’s consensus, the actual versus expected average, and a suggested decision — then lets an approver record the outcome.

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Submitting feedback (scorecards)

Feedback is submitted by the panelists themselves. Each scorecard records: A few rules worth knowing:
  • A scorecard is auto-submitted the moment you create it — there is no separate draft step.
  • You can edit or withdraw your own scorecard while the interview is still open (both need hr-recruitment:write).
  • As scorecards come in, the interview’s average rating updates, and the panel rail and consensus matrix fill out.

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Recording the decision

When the panel has weighed in, an approver records the outcome from the Decision panel: Cleared or Rejected. This needs hr-recruitment:approve.
  • Cleared moves the candidate forward — typically towards a job offer.
  • Rejected ends the candidate’s journey for this round.
The decision finalises the interview (it becomes terminal), and the suggested-decision hint on the panel exists precisely so the approver isn’t deciding blind.
Recording a decision does not by itself change the applicant’s pipeline stage to Accepted — a candidate only becomes Accepted when they accept a job offer. The interview decision is the signal to make that offer.

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Cancelling an interview

Cancel interview is available on any interview still in Pending or Under Review, from either the list (the small cancel button on a row) or the detail header. It needs hr-recruitment:approve. A cancelled interview becomes terminal.

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Permissions