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A payslip is the per-employee result of a payroll run: one document showing what a person earned, what was deducted, what their employer contributed on top, and the net pay they take home. Hitaji 360 produces one payslip for every eligible employee each time you generate a run, and the payslip is also the record that drives payment and statutory tracking. This page covers where to find payslips, what one contains, the statuses a payslip moves through, and the actions you can take on it — download, email, and cancel. You’ll find this at: /payroll/payslips (all payslips, searchable). A single employee’s payslips also appear on the Payslips tab of their employee profile, and to the employee themselves in My payslips.
📷 Screenshot: the Payslips list with the employee/period search and a slip open in the viewer — to be added.
Multi-business: payslips belong to the run’s business and book. Confirm the business switcher first.

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What a payslip shows

Statutory lines (PAYE, NSSF, LST) are the figures the statutory engine computed during the run from the income-tax slabs and configured rates — not values anyone typed in.

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Payslip statuses

A payslip carries a status that mirrors the run’s posting lifecycle: Alongside the status, each slip tracks a payment status — unpaid, partially paid, or paid — and the amount paid, which update as you record payments on the run (see Running payroll → Partial payment).

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Actions on a payslip

Bulk download and email are driven from the Payslips list row actions. The detailed slip viewer focuses on the breakdown.

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What cancelling a slip does

Cancelling a submitted slip does more than flip a status — it cleanly unwinds the slip’s effects:
  • it flips the slip to Cancelled and stamps who/when,
  • it rolls back any advance/loan repayment the slip recorded, returning the advance to its repaying state, and
  • it posts a reversing journal entry to back the slip’s accounting out of the ledger (idempotent, so it can’t double-reverse).
The cancel runs under a lock so two people can’t cancel the same slip at once. You can only cancel a slip that’s actually submitted — a draft is removed by reworking the run, and an already-cancelled slip can’t be cancelled again. To re-issue corrected pay, amend to create a fresh draft slip linked back to the cancelled one.

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Permissions

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Behind the scenes — the accounting

A payslip doesn’t post on its own; its earnings, deductions and statutory amounts roll into the run’s salary accrual when the run is approved, and into the payment entry when you record payment. Cancelling a slip posts a reversing entry that backs that slip’s share out of the ledger. The full debit/credit shape is on Running payroll → Behind the scenes.